Meeting Time Planner
Find convenient meeting times across multiple cities and time zones. Compare working hours, see local times and identify overlapping hours instantly.
Working hours default to 9:00 AM–5:00 PM. You can set different working hours for individual locations when adding them.
Meeting Locations
Add up to six cities or time zones.
Calculating…
24-Hour Meeting Grid
Green cells fall inside that location’s working hours. Click any hour to preview the meeting time everywhere.
Selected Meeting Time
How to Plan a Meeting Across Time Zones
Compare local working hours before scheduling an international meeting, remote-team call or client appointment.
Add Locations
Add the cities or time zones of everyone who needs to attend the meeting.
Compare Workdays
Set typical working hours and Fahahu will identify periods that overlap.
Choose a Time
Click an hour in the visual grid to see the corresponding local meeting time for every participant.
Find a Meeting Time Across Multiple Time Zones
Scheduling a meeting becomes more difficult when participants live in different countries. A convenient morning meeting for one person could be late at night for somebody else.
Fahahu’s Meeting Time Planner compares multiple locations on the same 24-hour timeline. Add the cities or time zones involved, choose the meeting date and compare their local working hours.
How the Working-Hours Overlap Works
Each participant has a start and end time for their local workday. The planner converts those working hours to the same timeline and identifies hours that fall inside the workday for every selected location.
If there is no complete overlap, the visual grid can still help you identify the least inconvenient alternatives by comparing the local times side by side.
Why the Meeting Date Matters
Time differences can change during the year because some regions observe daylight saving time while others do not. Countries may also move their clocks on different dates.
Selecting the actual meeting date therefore gives a more useful comparison than assuming that the time difference between two locations remains fixed all year.
Useful for Remote Teams and International Clients
The planner can be used for remote-team meetings, international client calls, interviews, webinars, online events, project meetings and other situations where participants are spread across multiple time zones.
Related Time Tools
Meeting Time Planner FAQs
How do I find the best meeting time across time zones?
Add the locations of the participants and set their normal working hours. The planner compares those hours on a shared timeline and identifies periods when everyone is within their selected workday.
Can I add more than two locations?
Yes. This planner supports up to six locations, making it useful for distributed teams and international meetings involving several countries.
Does the meeting planner account for daylight saving time?
The planner uses IANA time-zone information supported by the visitor’s browser. Applicable time-zone and daylight-saving rules are therefore reflected for the selected meeting date.
Can different participants have different working hours?
Yes. When adding a location, you can choose that participant’s local workday start and end time independently.
Why is there no overlapping meeting time?
Participants separated by large time differences may have no hour that falls inside everyone’s normal working day. In that situation, use the 24-hour grid to compare alternatives and identify a workable compromise.